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PAWS Faculty Center FAQ

PAWS is the campus-wide computerized system used by faculty to view class rosters, course descriptions, and submit grades. It gives students self-service access to their records. If you need more information, see the Information for All Adjunct Faculty page 

Access


Advising (Advisor Center)

Viewing Advisee Details

Advisee Details: Academic

Advisee Details: Personal Information


Academic Requirements


What-If Report


Holds: Service Indicators


Grading: Grade Roster


Class Roster


Scheduling


Troubleshooting


Access

I can’t remember my username/password. How do I find this information?

  1. If you cannot remember your username (same as your e-mail login) or you have forgotten your password, then you will need to go to the TCNJ Account Management System to view your account information. The website of the TCNJ Account Management System is: http://account.tcnj.edu/.
  2. Click the “Account Lookup” link.
  3. Complete all fields with the appropriate information.
  4. Click the “Get Account Info” button.

Note: It is important to note that if you changed your password previously, and do not remember the new password you created, you will need to contact the HELP DESK at ext. 2660 to reset your password.

I am a new adjunct faculty member, and I do not have PAWS Access.

In order to access PAWS, Adjunct contracts must be fully processed by Human Resources. If you are confident that your contract has been processed, contact your academic department for assistance.

I have never used PAWS. How do I start? Where do I go?

Users can access their PAWS accounts through TCNJ Today  via the TCNJ home page.

To access via TCNJ Today page:

  1. Go to http://www.tcnj.edu Home Page
  2. Click on the TCNJ Today link in the upper right corner, to display the Web Tools in the TCNJ Today page.
  3. Click on the PAWS icon.
  4. Enter your username and password, and click “Login”.
  5. This will direct you into the PAWS system.

For more information on how to use PAWS, visit the Faculty page on the PAWS Support Website at https://pawshelp.tcnj.edu/faculty-staff for tutorials, Camtasia videos, and links to our Support Tool.


Advising: Advisor Center

Viewing Advisee Details

How do I view my List of Advisees?

  1. Go to the TCNJ Today page
  2. Click on the PAWS icon, and login.
  3. On the next page, select the “Advisor Center” link from the Self Service box.
  4. On the resulting page, a list of 10 advisees will be displayed.
  5. To view the full List of Advisees, click the “View All” link. (The “View All” link appears in the Advisee table, directly above the column headers)

How do I view Advisee Details?

  1. Go to the TCNJ Today page
  2. Click on the PAWS icon, and login.
  3. On the next page, select the “Advisor Center” link from the Self Service box.
  4. On the resulting page, a list of 10 advisees will be displayed.
  5. To view the full list of advisees, click the “View All” link. (The “View All” link appears in the Advisee table, directly above the column headers.)
  6. Find the advisee for which you would like to view details.
  7. Click the “View Student Details link” on the same row as the advisee’s name.
  8. On the resulting page, you will see the advisee’s Student Details on the Student Center page.

Advisee Details: Academic

View the Academic Requirements Report from an Advisee’s Student Details

  1. Access the Advisee’s Student Details (Student Center).
  2. From the Student Center, select Academic Requirements from the “Other Academic. . .” drop-down box in the Academics Section of the Student Details.
  3. Click the GO button .
  4. On the resulting page is the Academic Requirements Report.

View AP/Test Scores & Transfer Credit

  1. Access the Advisee’s Student Details (Student Center)
  2. From the Student Center, select “Transfer Credit: Report” from in the Academics Section of the Student Details.
  3. On the resulting page, you will see the Test Credit Report.

Class Schedule

  1. Access the Advisee’s Student Details (Student Center)
  2. On the Student Center page, you will see the Student’s Class Schedule.
  3. To access the Weekly View/Calendar, select the “Weekly View” link which resides directly below the Class Schedule.

Shopping Cart

  1. Access the Advisee’s Student Details (Student Center)
  2. From the Student Center page, select the “Shopping Cart” link from in the Academics Section of the Student Center page.

Planner

  1. Access the Advisee’s Student Details (Student Center)
  2. From the Student Center, select the “My Planner” link from in the Academics Section of the Student Details.

Advisee Details: Personal Information

Demographic Data

  1. Access the Advisee’s Student Details (Student Center). From the Student Center, select the “Demographic Data” link from the
  2. Personal Information Section of the Student Details.
  3. On this page, you can view a photo id, as well as basic demographic data about your advisee (Gender, Date of Birth, Citizenship, etc.

Emergency Contact Information

  1. Access the Advisee’s Student Details (Student Center).
  2. From the Student Center, select the “Emergency Contact” link from the Personal Information Section of the Student Details.
  3. On this page, you can view a photo id, as well as basic demographic data about your advisee (Gender, Date of Birth, Citizenship, etc.)


How do I access the “Student Details” of a student who is not my advisee?

  1. Go to the TCNJ Today page
  2. Click on the PAWS icon, and login.
  3. On the next page, select the Advisor Center link from the Self Service box.
  4. Click on the “View Data for Other Students” button.

 

  • If you have advisees, this button appears below your list of advisees in the My Advisees section.
  • If you do not have advisees, you will see this button at the bottom of the My Advisees section.

What is the Shopping  Cart?

The Shopping Cart is a “staging area” for courses students wish to add to their schedules for a particular term. Shopping Cart functionality enables students to plan enrollment in class sections. It also allows the student to validate their selections to check for time conflicts and prerequisites prior to enrollment.

Entering a course in the Shopping Cart does not guarantee enrollment, is not a waitlist, and does not give any priority placement in to the course.

Can I make changes to a student’s Shopping Cart?

Faculty/Advisors have view only access to a student’s Shopping Cart and cannot make changes.


Academic Requirements

What is the Academic Requirements Report?

The Academic Requirements Report is a tool for currently-enrolled students, advisors, and evaluators, designed to track a student’s progress toward graduation. The report lists the requirements of a student’s declared academic major, minor, concentration, etc., grouped according to the requirements. It identifies the courses in which the student is currently enrolled, as well as the courses a student has completed.

The report evaluates a student’s course work, and indicates which requirements have been satisfied, and which are still outstanding.

How do I view a student’s Academic Requirements Report?

  1. Access the Advisee’s Student Details (Student Center).
  2. From the Student Center, select Academic Requirements from the “Other Academic. . .” drop-down box in the Academics Section of the Student Details, and click the “Go” button .
  3. On the resulting page is the Academic Requirements Report.

Note: If you are having trouble accessing the Academic Requirements Report or any other features in PAWS, please visit the Troubleshooting section for helpful tips.

How do I read the Academic Requirements Report?

  • Academic Information such as Career, Program, Plan, and Expected Graduation Date appear at the top of the report. Immediately following Academic Information, Total Units and Cumulative GPA are listed.
  • Each broad requirement that the student must fulfill according to the career, program, and plans are demarcated by a thick solid line, called a header.
  • The order of a student’s academic requirements report usually begins with college level requirements, such as the minimum GPA and units necessary to graduate, and then proceeds to school level requirements, followed by major and minor requirements.
  • It is important to note that satisfied requirements are collapsed, while unsatisfied requirements are fully expanded. For each requirement section, the report identifies the number of courses required, the number taken, and the total still needed.
  • For a tutorial on how to read the Academic Requirements Report, please visit: https://pawshelp.tcnj.edu/wp-content/uploads/sites/275/2011/07/Academic_Requirements_Overview_Faculty.pdf

What-If Report

What is the What-If Report? /When is it used?

The What-If Report is a feature in PAWS that can be used by students and advisors to determine how changes to major, minor, or program would affect a student’s course of study. It enables users to view how completed or in-progress coursework would fit into another program and plan. The report lists the requirements that would be satisfied (based on courses the student has taken) and would not be satisfied if the student were to make a change.

How do I generate a What-If Report?

  1. Access the Advisee’s Student Details (Student Center).
  2. From the Student Center, select What-If Report ts from the “Other Academic. . .” drop-down box in the Academics Section of the Student Details, and click the “Go” button .
  3. On the next page, click the “Create New Report” button to set up your what-if scenario.
  4. Select a career from the Career drop-down. In Program Scenario, the student’s current academic information is displayed by default. Use the fields to set up a What-if scenario based on one or more programs of study. You can define up to three scenarios.
  5. Select only one program when using the “What If” report. Select the program associated with the primary major. To choose additional majors, select those with a prefix of “Second Major”.
  6. Click the Submit Request button when finished.

Holds: Negative Service Indicators

What are Negative Service Indicators?

Also known as Holds, a Negative Service Indicator is a marker that appears on a student’s record to alert the student, staff, or faculty to an issue that needs attention. The Service Indicator symbol is as follows: .

Negative service indicators can prevent a student from receiving certain services or accessing certain features in PAWS (such as official transcript requests or enrollment). There are three different types of negative service indicators: Financial, Health Services, or Advising.

For a tutorial with step-by-step instructions and screenshots, visit www.tcnj.edu/~it/paws/documents/FacultySelfService_v2.pdf.

How do I view Service Indicators?

  1. Navigate to your advisee’s Student Details (Student Center).
  2. Click the General Info tab.
  3. Click the “Service Indicators” link or scroll down to the Service Indicators section.
  4. The Service Indicator table gives you a summary of the Service Indicator (s).
  5. To view more details, click the appropriate link in the Details column.

How do I add Advising Holds (Service Indicators)?

  1. Navigate to your advisee’s Student Details.
  2. Click on the General Info tab.
  3. Click on the “Edit Service Indicators” button.
  4. On the next page, select the “Add Service Indicators” link.
  5. Enter the Service Indicator Code and Service Indicator Reason Code.If you don’t know the code, click on the magnifying glass icon
  6. Enter the Start Term and the Start Date.
  7. Select “Apply” and “OK” to save changes.

How do I remove Advising Holds (Service Indicators)?

  1. Navigate to your advisee’s Student Details (Student Center).
  2. Click on the General Info tab.
  3. Click on the “Edit Service Indicators” button.
  4. Select the Code link.
  5. Select the ‘Release’ button.

Can I remove a Student Accounts or Health Services Hold?

No, you can only remove Advising Holds.


Grading: Grade Roster

How do I grade in PAWS during the grading window?

For a step-by-step tutorial, with screenshots, visit: https://pawshelp.tcnj.edu/wp-content/uploads/sites/275/2011/07/How_to_Grade_in_PAWS.pdf

  1. Go to the TCNJ Today page
  2. Click on the PAWS icon, and login.
  3. Select the “Faculty Center” link. On the resulting page, you will see your teaching schedule for the current term.
  4. Select the Grade Roster icon located next to the course for which you are entering grading information.
  5. On the next page, you will see the Grade Roster. Make sure that the correct Grade Roster Type is selected. For example, if you are entering Final Grades, make sure that Final Grade appears in the drop-down box.
  6. While you are adding or editing grades, the Approval Status drop-down box should remain at ‘Not Reviewed’, which is the default.
  7. Select each student’s grade from the drop-down box next to the student’s name in the Roster Grade column.
  8. After you have entered the grades, click the Save button at the bottom of the screen.
  9. Please Note: Selecting SAVE does not submit or post the grades. Selecting SAVE saves your entries and allows you to return to your roster to modify your entries at a later time. In order to post your grades, you must complete the following: Change the Approval Status to ‘Approved’. To change the approval status, select ‘Approved’ from the Approval Status drop-down box.Please Note: Grades cannot be posted until a grade is entered for every student on your roster. After you have entered a grade for each student, you can begin the posting process.
  10. The Post Button will now appear at the bottom of your Grade Roster.  Click the Post Button to submit your grades.

When does the grading window open?

The grading window typically opens on the first day of the final exam period. The exact date is announced via email and on the Records and Registration web site, closer to the start of grading.

The grading window is open; however, some of my courses do not have an active grade roster icon. What should I do?

Notify Records and Registration by submitting your issue via the PAWS/Records & Registration Support form located on the Contact tab at https://pawshelp.tcnj.edu. When you submit your issue using this form, your inquiry is automatically redirected to the appropriate person/team to address your issue.

After submitting grades, how do I change grades while the grading window is open?

It is important to note that once course grades have been posted, students are able to view their grades via PAWS. In the event that an incorrect grade is posted, faculty can request a grade change.

  1. Go to the TCNJ Today page
  2. Click on the PAWS icon, and login.
  3. Select the “Faculty Center” link. On the resulting page, you will see your teaching schedule for the current term.
  4. Select the Grade Roster icon located next to the course for which you are entering grading information. On the next page, you will see the Grade Roster.
  5. Select the Request Grade Change link.
  6. On the resulting page, adjust the grade(s) using the drop-down menu in the Official Grade column.
  7. After you have made the changes, click the Submit button at the bottom of the page.
  8. A “Success” message will appear in the far right column for each grade that was successfully adjusted.

How do I change a previously posted incomplete, after the grading window closes?

To convert an existing Incomplete to a letter grade, please send from your official TCNJ email address an email to the Enrollment Specialist to have the Incomplete(I)/In Progress(IP) grade converted to a letter grade.

Please note: After you submit the form, please allow 2-3 business days for the Incomplete Grade Change Requests to be processed and updated in PAWS.

For more details on Incomplete Grade policies and procedures, please visit our information page at: http://recreg.pages.tcnj.edu/incomplete-and-in-progress-grade-change-form.

How do I change a letter grade, after the grading window closes?

To change a letter grade to a different letter grade, approval by the chair of the department and dean of the school are required. The instructor must complete a grade change form, which is available in the department’s office.

When are grades due?

  1. To find out when grades are due, visit the Academic Calendars page at: http://tcnj.pages.tcnj.edu/academics/academic-calendars/
  2. Select the appropriate term.
  3. Locate the date on the calendar.

Class Roster

I teach a cross-listed class. How can I view the Class Roster for this class?

  1. Go to the TCNJ Today page
  2. Click on the PAWS icon, and login.
  3. On the next page, click the “Faculty Center” link.
  4. The My Schedule page will appear next.
  5. The cross-listed class will appear in your Teaching Schedule list.
  6. Select the Class Roster icon next to the Class.

I am team-teaching a course. How do I view the class roster?

  1. Go to the TCNJ Today page
  2. Click on the PAWS icon, and login.
  3. On the next page, click the “Faculty Center” link.
  4. The My Schedule page will appear next.
  5. The cross-listed class will appear in your Teaching Schedule list.
  6. Select the Class Roster icon next to the Class.

I am a faculty member. Can I access the roster for a class that is being taught by another faculty member?

No, you cannot access the roster for a class that you are not teaching.

Can I view the “Student Details” for a student listed on my Class Roster (but not on my List of Advisees)?

  1. Yes. To view the “Student Details” for a student listed on your Class Roster, but not on your List of Advisees):
  2. Go to the TCNJ Today page
  3. Click on the PAWS icon, and login.
  4. On the next page, select the Advisor Center link from the Self Service box.
  5. Click on the “View Data for Other Students” button.
  • If you have advisees, this button appears below your list of advisees in the My Advisees section.
  • If you do not have advisees, you will see this button at the bottom of the My Advisees section.

A student is missing from my Class Roster. Who should I notify?

Notify the Office of Records and Registration via the online form.

How do I access a Class Roster from a previous semester?

  1. Go to the TCNJ Today page
  2. Click on the PAWS icon, and login.
  3. On the next page, click the “Faculty Center” link. The My Schedule page will appear next.
  4. Select the Change Term button.
  5. On the next screen, select the term for the class roster you would like to view, and click Continue
  6. On the resulting screen, you will see a list of the courses you taught during the requested term. Select the Class Roster icon next to the Class.

Scheduling

How do I view my Teaching Schedule?

  1. Go to the TCNJ Today page
  2. Click on the PAWS icon, and login.
  3. On the next page, click the “Faculty Center” link.
  4. The “My Schedule” page will appear next.
  5.  To view the “My Weekly Schedule” calendar, click on the “View Weekly Schedule” link.

How do I view the Course Details (grading basis, class availability, status, etc.) for a course on my Teaching Schedule?

  1. Go to the TCNJ Today page
  2. Click on the PAWS icon, and login.
  3. On the next page, click the “Faculty Center” link.
  4. The My Schedule page will appear next.
  5. Click link in the Class column next to the Class Title.
  6. On the resulting page, you will see the details of the course.

How do I access my Final Exam Schedule?

  1. Go to the TCNJ Today page
  2. Click on the PAWS icon, and after you login, click the Faculty Center link.
  3. The “My Schedule” page will appear next.
  4. The “My Exam Schedule” box appears directly below your teaching schedule.
  5. When the Exam has been scheduled, the time/date/location of each final exam will populate this box.

Troubleshooting

What are the recommended browsers for PAWS?

Users are strongly encouraged to use any of the following browsers:

Operating System

Recommended Browser

Microsoft Windows Internet Explorer 7 or 8, Firefox 3.x
Mac OS X Firefox 3.x; Safari 2.0.4
UNIX and Linux Firefox 3.x

PAWS keeps logging me out automatically.

We suggest deleting cookies/clearing cache and restarting your browser. For instructions on how to delete cookies/clear cache, go to: https://pawshelp.tcnj.edu/wp-content/uploads/sites/275/2011/07/Cache_Cookies1.pdf

I am selecting links, and PAWS appears to be processing my request but nothing happens (example Unofficial Transcript).

Pop-ups must be enabled to use PAWS. If pop-ups are blocked, certain features may not function properly. If pop-ups are not enabled, the system will continue to appear as if it is “processing”, even if the pop-up has been blocked.

To enable pop-ups in pop-ups in Internet Explorer and Firefox:

Internet Explorer

  1. From Tools point to Pop-up Blocker, and then click on Pop-up Blocker Settings.
  2. Type paws.tcnj.edu in the box ‘Address of Web site to Allow’ and Click ‘Add’.
  3. Click Close.

Firefox

  1. From Tools select Options.
  2. Select the Content icon.
  3. If the Block Pop-up Windows is selected, click Exceptions.
  4. Type paws.tcnj.edu into the field.
  5. Click Allow.